Senior Executive Assistant

Our client is seeking a highly organized Senior Executive Assistant to support their executive leadership team. In this key role, you will serve as a trusted strategic partner, managing executive schedules, coordinating Board of Directors activities, facilitating high-level communications, and driving organizational priorities forward. The ideal candidate is a tech-savvy, detail-oriented professional who thrives in a fast-paced environment, exercises sound judgment and discretion, anticipates needs, solves problems proactively, and collaborates effectively across all levels of the organization.

Job Duties

• Provide comprehensive administrative support to members of the Executive Leadership Team.
• Manage complex executive calendars, scheduling priorities, travel arrangements, and meeting logistics.
• Coordinate and facilitate communications between executive leadership, internal stakeholders, external partners, and community leaders.
• Serve as the primary liaison between the Executive Leadership Team and the Board of Directors.
• Coordinate all Board of Directors meetings, committee meetings, retreats, and special events.
• Prepare and distribute Board meeting agendas, board packets, presentations, minutes, resolutions, and supporting materials.
• Maintain official Board records, governance documentation, meeting minutes, and organizational archives.
• Assist executive leadership with strategic initiatives, special projects, and organizational priorities.
• Track action items, project milestones, deadlines, and deliverables to ensure accountability and timely completion.
• Draft, edit, proofread, and distribute executive correspondence, reports, presentations, and organizational communications.
• Prepare executive briefing materials, research reports, and presentation content for internal and external meetings.
• Monitor organizational priorities and proactively identify opportunities to improve operational efficiency and effectiveness.
• Exercise independent judgment to resolve routine and complex administrative matters.
• Maintain strict confidentiality regarding sensitive organizational, personnel, governance, and financial information.
• Coordinate executive and board-related technology platforms, including virtual meeting systems, document management systems, and collaboration tools.
• Facilitate communication and information flow among executive leadership, Board members, and organizational stakeholders.
• Support organizational events, leadership retreats, board development activities, and strategic planning initiatives.
• Ensure all assigned projects, communications, and deliverables are completed accurately and within established timelines.
• Other job-related duties as assigned.

Required Skills/Abilities

• Exceptional organizational skills with the ability to manage multiple competing priorities simultaneously.
• Excellent verbal, written, and interpersonal communication skills.
• Demonstrated ability to interact professionally with executives, board members, community leaders, and stakeholders.
• Advanced proficiency with Microsoft Office Suite, including Outlook, Word, Excel, PowerPoint, Teams, and SharePoint.
• Strong technological aptitude with the ability to quickly learn and utilize new software platforms and systems.
• Strong project management and coordination skills.
• Exceptional attention to detail and commitment to accuracy.
• Ability to exercise sound judgment, discretion, and independent decision-making.
• Proven ability to maintain confidentiality and handle sensitive information appropriately.
• Strong critical thinking, analytical, and problem-solving abilities.
• Demonstrated ability to anticipate needs and proactively address challenges before they arise.
• Ability to balance strategic thinking with hands-on execution.
• Excellent time management skills and ability to meet critical deadlines.
• Ability to work independently while fostering collaboration and keeping stakeholders appropriately informed.
• High level of professionalism, emotional intelligence, and executive presence.
• Regular and predictable attendance and promptness for work.

Education and Experience

• Bachelor's degree in Business Administration, Communications, Public Administration, Organizational Leadership, or a related field preferred.
• Minimum of five years of progressively responsible executive administrative support experience required.
• Three years’ experience supporting senior executives, executive leadership teams, or governing boards strongly preferred.
• Demonstrated experience coordinating Board of Directors activities, governance processes, and executive-level meetings preferred.
• Advanced proficiency with Microsoft Office Suite and virtual collaboration platforms required.
• Experience with board management software, project management tools, and document management systems preferred.

Physical Requirements

• Prolonged periods of sitting at a desk and working on a computer.
• Ability to travel occasionally for board meetings, retreats, conferences, and organizational events.
• Ability to work flexible schedules as necessary to support executive and board-related activities.
• Ability to operate standard office equipment.
• Hybrid or on-site work environment as determined by organizational needs.
• Work a flexible schedule, including evenings and weekends to meet client needs (as directed).